Why You Should Transcribe Documents

It’s easy to make digital images of documents today and those items can be shared, stored, archived, attached to files, etc. Storage of those digital images requires less physical space than paper and are more easily portable.

But don’t let that cause you to not transcribe those documents. Transcribing a document forces you to look at it in detail and not overlook words which can easily happen when silently reading a document. Determining what every word is when transcribing is a great way to start figuring out what all those words actually mean and a way to help guarantee that you do not overlook clues. It is also easier to perform text searches of transcriptions for key terms or names than can be done with digital images of records.

It also forces you to learn to read the script.

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